Giving & Outreach Coordinator

Overview

POSITION IDENTIFICATION:

The Outreach & Giving Coordinator is a full-time hourly position; 40 hours per week

 

POSITION SUMMARY:

The Outreach & Giving Coordinator supports the Communications & Development Specialist in marketing, volunteer, and fundraising efforts for GTCD in addition to administrative tasks and other duties as assigned.

 

RELATIONSHIPS:

Reports to: Communications & Development Specialist

Supervises: None

Works with: All Grand Traverse Conservation District staff; volunteers

External Stakeholders: Volunteers, Donors, Program Participants.

 

RESPONSIBILITIES AND DUTIES:

Development 

●       Database entry and maintenance including gift and pledge entries, updates to contact information, meeting notes, etc.

●       Creating and mailing gift acknowledgement and pledge reminder letters as gifts and pledges are received

●       Prepping sites for donor meetings & donor recognition events: tasks include setting up tables, chairs, purchasing food and beverages, ice, and gathering and assembling meeting informational materials

●       Coordinating GTCD’s brick paver program

●       Other duties as assigned

Marketing

●       Managing GTCD’s social media: strategically planning social media post schedule and creating posts and reels.

●       Creating and sending out GTCD’s monthly e-newsletter

●       Working with the Communications & Development Specialist to design event fliers, email blasts, and other materials for GTCD events as needed

●       Assisting in creating other campaign collateral such as developing signage, videos, and mailings

●       Maintaining and updating mailing lists and database

●       Compiling and sending out monthly media alerts of upcoming events

●       Delivering GTCD materials to area organizations and partners as needed

●       Other duties as assigned

Volunteer Program

●       Working with Communications & Development Specialist and other departments to assess current volunteer needs

●       Working with the Communications & Development Specialist to manage the recruitment and training of all volunteers including developing and conducting a regular, consistent volunteer orientation and spring volunteer open house

●       Communicating with all volunteers after application submission

●       Tracking volunteer information, hours, and interests in Little Green Light database

●       Recruiting volunteers, as needed, through social media and current volunteer contact list

●       Working with the Communications & Development Specialist and departments to develop a system of volunteer benefits and recognition program

●       Assisting the Communications & Development Specialist in the planning and execution of a Volunteer Appreciation Event once a year

●       Ensuring proper background checks are performed

●       Working with appropriate staff to ensure volunteers are properly trained in their area of work

●       Other duties as assigned

Organizational Support

●       Interfaces with all District departments;

●       Handles open position postings and processing;

 

STANDARDS OF PERFORMANCE:

Success is measured by the degree to which:

●       Highest standards of confidentiality are maintained regarding our donors, volunteers and district personnel;

●       District’s Style Guide will be used accurately for all marketing and graphic design needs;

●       Representing the District with the highest integrity of customer service in aligning with our mission

●       Data is accurate and well maintained

 

WORKING CONDITIONS:

The primary workplace is in a typical office setting at the Grand Traverse Conservation District office in the Boardman River Nature Center in Traverse City, MI.

 

REQUIRED KNOWLEDGE & EXPERIENCE:

Related Work Experience

●       A minimum of two years related experience

Formal Education or Equivalent

●       Bachelor’s degree (or equivalent training) preferred

Skills & Abilities

●       Excellent organizational skills, with motivation for details and high level of accuracy;

●       Able to focus and manage several projects in an environment with multiple distractions;

●       Must be able to work independently and as part of a team;

●       Experience working with donor database software;

●       Proficient in use of PC and Microsoft Office Suite, specifically Excel;

●       Must have a valid driver’s license and reliable transportation;

●       Basic graphic design, marketing and Communications skills;

 

COMPENSATION:

The Outreach & Giving Coordinator is a full-time hourly position; 40 hours per week: $19-$20/hour, commensurate with experience. Benefits include paid holidays, 18 paid days off per year, retirement, and the Conservation District’s group health insurance package including dental and vision.

 

TO APPLY

Please email completed application, resume, and cover letter stating your suitability for the position based on required knowledge and skills to the Executive Director, Koffi Kpachavi at koffi@gtcd.org. Application materials can be found on the Grand Traverse Conservation District website www.natureiscalling.org.

Applications must be received no later than 4:00 pm EST Friday, November 22, 2024.

The Grand Traverse Conservation District is an equal opportunity employer and will not discriminate in employment, promotions, or compensation on the basis of race, sex, color, religion, national origin or ancestry, age, marital status, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.